Top 5 Must-Have Printers for Small Businesses in 2024

In the competitive landscape of small businesses, having the right tools can make all the difference in productivity and efficiency. One essential tool that every small business needs is a reliable printer. Whether you’re printing documents, marketing materials, or labels, the right printer can streamline your operations and save you money in the long run. This article explores the top five must-have printers for small businesses in 2024, highlighting their features, pros, and cons, and recommending which types of businesses would benefit most from each model.

Why Choosing the Right Printer Matters

Before diving into the list, it’s important to understand why selecting the right printer is crucial for small businesses. The right printer can enhance your business operations by:

• Reducing Costs: Efficient printers minimize ink and toner waste, reducing overall printing costs.
• Increasing Productivity: Fast and reliable printers prevent bottlenecks and ensure timely completion of printing tasks.
• Enhancing Professionalism: High-quality prints reflect well on your business and improve client impressions.
• Providing Flexibility: Versatile printers can handle a range of tasks, from simple document printing to complex graphics and label production.

Top 5 Printers for Small Businesses in 2024

1. Epson EcoTank ET-15000

Overview: The Epson EcoTank ET-15000 is a versatile wide-format printer that offers cartridge-free printing with supersized ink tanks, significantly reducing ink costs. It can print vibrant colors and large formats up to 13" x 19", making it ideal for creating posters and flyers.

Pros:

• Cost-Effective: The EcoTank system uses refillable ink bottles, providing substantial savings over traditional cartridges.
• Versatile: Supports large-format printing, which is perfect for marketing materials.
• Connectivity: Offers wireless, USB, and Ethernet connectivity, as well as compatibility with mobile printing services (RTINGS.com) (Linford Ink & Toner).

Cons:

• Upfront Cost: Higher initial investment compared to traditional printers.
• Speed: Slower print speeds for black and white documents compared to laser printers.

Best For: Businesses needing high-quality color prints and those creating marketing materials regularly.

2. Kyocera ECOSYS M5526cdw

Overview: The Kyocera ECOSYS M5526cdw is a color multifunction printer that provides robust performance for small to medium-sized businesses. It offers print, scan, copy, and fax capabilities, and features eco-friendly technology to reduce environmental impact.

Pros:

• Eco-Friendly: Long-life components minimize waste and operational costs.
• Performance: High-resolution printing and fast speeds enhance productivity.
• Security Features: Advanced security options to protect sensitive documents.

Cons:

• Complex Setup: Initial setup can be complex for users unfamiliar with multifunction printers.
• Size: Larger footprint, requiring more space.

Best For: Businesses looking for a multifunction printer with strong environmental credentials and advanced security features.

3. Epson WorkForce Pro WF-C5790

Overview: The Epson WorkForce Pro WF-C5790 is an all-in-one inkjet printer designed for small offices. It offers high-speed printing and low power consumption, making it an economical choice for businesses that need reliable performance.

Pros:

• Fast Printing: Quick print speeds reduce wait times and improve efficiency.
• Energy Efficient: Lower energy use compared to laser printers.
• Affordable Operation: Low-cost replacement ink packs reduce the total cost of ownership.

Cons:

• Initial Cost: While affordable over time, the initial cost can be higher than entry-level models.
• Maintenance: Requires regular maintenance to prevent ink clogs.

Best For: Small businesses that require high-speed color printing and want to minimize their environmental impact.

4. Kyocera TASKalfa 3253ci

Overview: The Kyocera TASKalfa 3253ci is a high-performance color multifunction printer that offers excellent print quality and reliability. It is designed for businesses that need robust printing capabilities and a wide range of features.

Pros:

• High Quality: Exceptional print quality with vibrant colors and sharp text.
• Durable: Built for high-volume printing with minimal maintenance.
• Customizable: Offers various optional features and upgrades.

Cons:

• Price: Higher cost than other models in this category.
• Size: Larger and heavier, requiring adequate space.

Best For: Medium to large businesses that demand high-quality printing and advanced functionality.

5. Epson EcoTank Pro ET-5850

Overview: The Epson EcoTank Pro ET-5850 is a supertank printer that offers cartridge-free printing and impressive page yields. It's designed for small to medium-sized businesses looking for high-volume, low-cost printing solutions.

Pros:

• High Yield: Large ink tanks provide thousands of prints before needing a refill.
• Economical: Significant savings on printing costs compared to cartridge-based printers.
• Speed and Quality: Fast print speeds with excellent color accuracy.

Cons:

• Upfront Cost: The initial purchase price is higher, but long-term savings offset this.
• Space Requirements: Requires a dedicated space due to its size.

Best For: Businesses that require high-volume printing and seek to minimize ongoing costs.

Get the One That Fits Your Business Needs

Selecting the right printer for your small business can greatly impact your efficiency and productivity. Each of the models listed offers unique advantages, from cost-effective ink solutions to multifunction capabilities and eco-friendly designs. Consider your specific needs, such as print volume, speed, and quality, when making your choice.

At UBS Mailing Solutions, we are committed to helping businesses find the perfect printing solutions. Call us at 813-290-9206 or Contact us and we will help you select the perfect printer for your business.